Welcome to your Conference HQ!

Welcome to your Conference HQ. This space is designed to help you navigate the conference chaos, capture the big ideas, and turn coffee chats into lasting connections. Everything you need to make the most of your time at the event is right here.

Conferences can be hectic, with networking events, informative sessions, and opportunities to meet new people. The goal of this HQ is simple: stop relying on scattered phone notes and memory. By centralizing everything here, you can be fully present in the moment, knowing you have a system to capture value for later.

How to Use This System

This template is divided into distinct areas designed for the different modes you'll be in during the event: planning, connecting, learning, and quick capturing.

📅 The Agenda

Your Master Plan. Don't just rely on the official conference app; curate your schedule here.

• Use it to track sessions, networking happy hours, and important socials you don’t want to miss.
• Click the arrow next to the "New" button and select the "New Event" template to quickly add details to your calendar.
• Pro Tip: Use the Calendar view for the big picture and the List view for a daily checklist of where you need to be.

🤝 Connections & Follow Ups

Where the Real ROI Happens. This is the most important part of the template. This database is a two-in-one special designed for rapid capture and effective follow-through.

1. The Connections Table: Use this view when meeting someone new. Quickly log who they are, their URLs (LinkedIn/Website), and crucial context about what you discussed.
2. The Follow Ups Board: This view is populated by the data in your Connections table. It displays your new contacts on a board based on their follow-up status. Use this when you get back to your room to move people from "To Do" to "Connected" as you send those emails and LinkedIn requests.

📝 Session Notes

Your External Brain. Don't let those brilliant insights evaporate the moment you walk out of the room.

• Use the gallery view to keep your notes visually organized.
• When sitting down for a talk, click the arrow next to the "New" button and use the "New Session Notebook" template. It’s pre-structured with spaces for the abstract, key takeaways, lightbulb moments, and resources, making it easy to review later.

🧠 Brain Dump

The Capture Zone. Had a random idea during a keynote? Saw a cool vendor booth you want to revisit? Need to remember to email your boss back home? Throw it all in here quickly so you can get back to listening. Don't worry about organizing it in the moment—just capture it.